What Is the Duty of an Administrator
in an Organization?
by Brian Bass, Demand Media
The
duty of an administrator depends on the company that the administrator works
for. However, general skills exist that apply to most administrators across
varied organizations. One of the primary duties of an administrator is to
ensure that the organization operates with efficiency. This requires a set of
skills that can handle the many different people and situations within the
organization. Specific skills essential to an effective administrator include
good communication and being organized.
Planning and Organizing
In
organizations, an administrator devises short-range and long-term plans that
establish a clear set of objectives that aim to get the organization where it
wants to go. For the administrator to succeed in implementing these plans, he
must understand the how, when and whom of the plan. Besides planning, an
administrator provides efficiency through organization. This organization
allows the administrator to coordinate the efforts of a business to achieve one
or a set of goals collectively.
Directing
After
planning and organizing, the administrator must establish the direction that
others in the organization will follow. Leading the individuals within the
organization to accomplish a common set of goals requires the combination of
resources and an effective support system. An administrator should have
interpersonal skills that can manage the many different personalities that
exist within the organization. Additionally, an effective administrator will
use the capabilities of the staff to make the plan succeed. This includes the
delegation of authority, responsibility and control to other supervisory staff.
Staff
Another
important duty of an administrator involves staffing the organization with the
right people. This requires a complete knowledge of the organization and what
the organization needs. The administrator must coordinate with human resources
and other departments within the organization. Administrators typically want to
have active participation in recruiting and screening new individuals for the
organization. After hiring new personnel, the administrator should actively
appraise the progress of the new employees.
Liaison
An
effective administrator is a liaison between management and staff. By engaging
both parties, an administrator can find solutions that will meet the demands of
both management and staff. This can help to make the organization a positive
work environment free of many problems and conflicts. The administrator should
manage the information, performance and expectations of everyone within the
organization and make necessary corrections to benefit the organization.
